Phillips County, Arkansas

Circuit Clerk - Lynn Stillwell

LYNN STILLWELL

620 Cherry Street, Suite 206
Helena, AR  72342
870.338.5515 Phone
870.338.5513 Fax
phillipscircuitclerk@yahoo.com

The Circuit Clerk is the focal point for the orderly flow of paperwork through the Circuit, Chancery, and Juvenile Courts of the county.  The duties are:

  • Issue notices, summons, subpoenas, and order to appear
  • Report to the Administrative office of the Courts all case filings and dispositions
  • Prepare a list of prospective jurors, docket cases, and swear in witnesses
  • Compile the transcript of a court proceedings and submit to the Supreme Court of Arkansas or Arkansas Court of Appeals when needed
  • Maintain a permanent record of all deeds, mortgages, conveyances of land and buildings, plat maps, and survey of subdivisions
  • Conduct lean searches
  • Maintain a permanent record of all power of attorneys, assignments, subordinations, releases, deeds of trust and mortgages, material-man’s & mechanics liens, tax liens, judgments, soldier & sailors discharges, performance bonds, notary public bonds, and public official bonds and deputations
  • Submit a copy of all deeds, upon filing, to the Assessor

Domestic Relations

Divorce, Annulment, Child Support, Child Custody/Visitation, Paternity, and Protection Orders.

Maintains Case Management Data and transmits to Administrative Office of the Courts monthly.

Civil Division

Torts, Contracts, Equity, Miscellaneous Civil actions, Misdemeanor Appeals from District Court—Civil Division, issue Summons, Subpoenas, Writs or Executions, Certified Copies, Authentication Certificates, District Court Judgments, Workforce liens.

Maintains Case Management Data and transmits to Administrative Office of the Courts monthly.

Criminal Division

Felony Cases—open case file, prepare docket sheet, index, file-mark and docket all documents pertaining to case, scan Orders, and prepare Tracking Ticket, report disposition to Administrative Office of the Courts, Arkansas Crime Information Center, Sentencing Commission, Probation Department, Fine Collector, Sheriff.

Misdemeanor Appeals from District Court—Criminal Division--open case file, prepare docket sheet, index, file-mark and docket all documents pertaining to case, scan Orders.

Prepare Criminal Dockets for Plea and Arraignment and Felony Terms of Court.

Maintains Case Management Data and transmits to Administrative Office of the Courts monthly.

Appeal Transcripts

Prepare Appeal Transcript for cases appealed to Supreme Court Court of Appeals

Juvenile Division

Criminal cases, FINS cases, and DHS cases, open case file, prepare docket sheet, index, file-mark and docket all documents pertaining to case, scan Orders; maintains Case Management Data and transmits to Administrative Office of the
Courts monthly.

The Circuit Clerk maintains and records of the following:

Military Records

Records and maintains a copy of DD214 records

Real Estate Records

Records and maintains a copy of all Deeds, Mortgages, Assignments, Workman’s Leins, Material man’s Liens, Tax Liens, Medical Liens, Non-Judicial Foreclosures, Powers of Attorney, Judgments, Bonds, Releases.

NOTE: Public viewing of Land Records is available by registering with www.canaanllc.com by visiting the Circuit Clerk’s office from 8:00 AM to 4:15 PM, Monday through Friday. Records begin with 1820 to present

Uniform Commercial Code Documents

Maintain records of UCCs, Extensions and Modifications on Farm equipment.

Jury Pool

Prepare Order to pull Jury from the Administrative Office of the Courts Juror Program for Circuit Term of Court; prepare and print Summons, mail, process Summons upon return from Jurors, prepare Excused and Responded Juror lists; prepare and maintain Jury Payroll Records; conduct Jury Orientation on first day of reporting. A jury website is available at www.firstjudcirar.org.


Commissioner Sales

When appointed by the Circuit Judge, the Circuit Clerk conducts foreclosure sales. The Clerk does not handle “non-judicial foreclosures”. The Clerk must schedule the Commissioner’s Sale, publish Notice of Sale, conduct sale, process pleadings with regard to the sale, set up trust account for sale, ie. Proof of Publication, Report of Sale, Order Approving the Sale, Order of Distribution and Closing Sale.